Dental clinic software · Arabic & English
Record each treatment once. DentaCares updates your stock, profit, commissions, insurance claims and accounts for you.
The problem
And how DentaCares stops each one.
“I know what came in this month. I don't know what I kept.”
With DentaCares: See the profit on every treatment, after materials and lab costs.
“The patient came for the fitting and the crown wasn't back.”
With DentaCares: Get a warning when lab work will arrive after the patient's appointment.
“He still owed half, and nobody at the front desk knew.”
With DentaCares: See what each patient owes on their file, and everyone who owes you in one report.
“Every month I work out each dentist's percentage in a spreadsheet.”
With DentaCares: Salaries and commissions are calculated for you.
How it works
From the booking to your accounts. Nothing is typed twice.
Step 1 of 7 · Booking
Your clinic gets its own booking page (booking.dentacares.com/your-clinic, or your own domain), in Arabic and English. The patient picks a branch, then a time or a turn in the queue.
This branch works on a walk-in queue — no fixed times. Take a number and come in.
Step 2 of 7 · Request
Online requests wait until someone accepts them, so nothing is booked without you knowing. Once accepted, the visit goes on the calendar with a room and a dentist.
Step 3 of 7 · Arrival
One click moves the patient to the dentist's queue, and onto the waiting-room screen if you use one.
Step 4 of 7 · Chair
The chart, the procedure and the patient's allergies are on one screen. The materials used come out of stock automatically.
This is the only time anyone types it. Everything after this updates by itself.
Step 5 of 7 · Lab
The lab case is created from the procedure, with the tooth and the shade. If the lab will deliver after the patient's fitting appointment, you are warned now, not on the day.
This will not arrive in time
Step 6 of 7 · Invoice
Prices come from your price list or the insurer's. The front desk collects the patient's share today, and the claim tracks the rest until the insurer pays.
Step 7 of 7 · The numbers
Most clinic software can't do this, because the chair and the accounts aren't connected.
Profit per treatment
Each treatment's profit is its price minus the materials and lab work used. If a cost is missing, the report tells you instead of showing it as pure profit.
67%
of treatments have their material cost recorded
From the demo clinic. Your report shows your own numbers.
The report shows how many treatments have no material cost recorded.
Margin is overstated on the 32.6% of cases with no material cost recorded — those cases look like pure profit.
When the same treatment shows very different profit from case to case, it tells you to check the records before you change a price.
Sorted by total profit, not percentage. A treatment you do every week can earn more than a high-margin one you do twice a month.
Finance
The overview uses plain words. Behind it are the reports your accountant needs.
Main features
The features clinics use every day. Open one to see how it works.
Record findings and treatments on each tooth, with the patient's allergies in view.
See how it worksA calendar for every room and dentist, with a waitlist and recalls.
See how it worksPatients book from their phone, by time or by turn. Your front desk accepts each request.
See how it worksKnow before the patient arrives whether the crown is back from the lab.
See how it worksA claim for each visit, a monthly batch for each insurer, and payments matched to it.
See how it worksSee what each treatment earns after its materials and lab work.
See how it worksSalaries and each dentist's percentage are calculated for you.
See how it worksMaterials come out of stock when the treatment is recorded. Know what to reorder.
See how it worksAlso included
Everything here is in the product today.
Every screen, and every printed invoice and prescription. Each team member picks their own language.
Book by time, or let patients take a turn number. Each branch chooses.
Share it on WhatsApp or Instagram. Your front desk accepts each request.
A claim for each visit, a monthly batch for each insurer, and payments matched to the batch.
Each branch works in its own currency. Clinic totals are converted at a rate you can see.
Use it in the browser on a computer, a tablet or a phone. Nothing to install.
Bring patients, income and expenses from Excel or CSV. You review every row before it is saved.
A desktop importer puts each new X-ray on the right patient.
A page for your patients
Every clinic gets one. Patients see your cases, your team and your hours, then book online.
Before and after photos of your cases.
About the clinic, the team, and reviews from other patients.
Your branches, opening hours, address and phone.
One button takes them to booking, in Arabic or English.
Built by a dentist
Six things it does that come from working at the chair.
If a crown would arrive after the patient's fitting appointment, you are told in advance.
A dentist's share isn't paid out until the patient or the insurer has paid the clinic.
Every prescription is checked against the allergies on the patient's file. It does not check drug interactions, and says so.
If you take booking deposits, a visit can't start until the deposit is paid.
The patient gets a refund or a credit. The clinic can't keep it.
A remade crown is a new lab case with its own delivery date.
I practised dentistry for five years before moving into software. DentaCares is the system I wished my own clinic had.
Dr. Amr Mohamed
Founder · dentist, then software engineer
Pricing
Pay monthly. Cancel any time.
A solo dentist or a small clinic getting started
Most popular
A growing clinic with several rooms or dentists
1 branch · up to 3 rooms
Everything in Starter, plus:
A clinic group that needs a tailored setup
Priced on your setup
Everything in Professional, plus:
Early subscribers keep their price. Any future increase applies only to new sign-ups.
FAQ
No. You can import patients, income and expenses from Excel or CSV, and we help you do it. Paper files can be scanned onto each patient's file at their next visit.
Your account is ready the same day. Reception needs about an hour of training. Most clinics run their front desk on it within the first week, and we set up finance and payroll with you in the first month.
You do. You can export statements, transactions and reports to CSV at any time. If you leave, you take your data with you, with no exit fee.
No. You pay monthly and can cancel any time.
Yes. It works in Arabic, right to left, including printed invoices and prescriptions. Each team member picks their own language.
Book a demo
A 30-minute video call, in Arabic or English. We show you a demo clinic full of data and answer your questions.
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Nothing is booked until you press Confirm on the last step.
