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Inventory

Stock that updates itself.

Each procedure has its usual materials. When the dentist completes it, they come out of stock, at the price you paid for them.

Stock levels for one branch: the value on the shelf, how many materials are below their reorder point, out of stock or expiring, and each material's quantity.

What is on the shelf, at each branch

One page shows what you have, what it is worth and what needs reordering.

  • A reorder point and a critical level for each material
  • Expiry dates. The batch that expires first is used first
  • Each batch keeps the price it was bought at
  • A stock count corrects the records to what is on the shelf
The stock count page: each material with the quantity on record beside a box for what was counted on the shelf.

Used on a patient, counted in the profit

The cost of what was used goes to that treatment's profit and to your profit and loss.

  • Default materials for each procedure
  • The dentist can change what was used when completing it
  • If the records show a shortage, you say what happened and the treatment still completes
  • Usage by treatment, dentist and patient
Material usage for a month: the total cost, the number of materials and procedures, and each material with the amount used and its cost.

Purchases and suppliers

Enter the supplier's bill and the stock goes onto the shelf. Anything bought on credit shows as owed.

  • What you owe each supplier, and what is overdue
  • One payment settles a supplier's oldest bills first
  • Stock you buy is an asset. It becomes a cost when it is used
  • If a branch runs short, see which other branch has it
The stock purchases page: what was bought, paid to suppliers, still owed and overdue, and each purchase with its supplier and status.

See it on a clinic like yours.

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